The first temptation will be to use one of the cheap transcribing companies on the net.
If you are doing a run of the mill daily meeting recording with no legal implications or private information then those services can be useful and cheap. How accurate they are will also vary from one provider to another.
If, however, you intend having transcriptions done of recordings which have private or sensitive information then great care should be taken with who you use.
In most cases using a local transcribing provider reduces the risk of information being stolen.It does not completely remove the risk but having only one known place where the information is sent to, makes it a lot easier to find out where information was leaked. A physical company is also less likely to want to share private information with someone else because their business relies on the trust of clients.
Many internet based transcription services can share the recordings and transcriptions with many people as the work is heavily outsourced.The transcription service providers are also often all over the world leading to enormous amounts of exposed traffic of information.
So when using local transcribing companies, one of the best ways of doing it is to supply a physical disk as an audio recording , not data.
Thay way, for the audio to be distributed, it would first have to be ripped from the disk and then distributed. This reduces the risk as any audio found anywhere also would lead right back to the person with the disk.
This also removes the need for audio to be transferred over the internet as an MP3 file.
The documents can also be kept physical by insisting on printing and binding which also removes the need for any information being sent over the internet.
If a data document is needed, a physical disk or flash drive can be provided by the transcription SERVICES in Johannesburg. These can be delivered or couriered.
Before embarking on the transcription journey, it is important to shop around first. Although the quotation process can be lengthy, it is well worth the effort to find a good ,well-priced service.
Many of the better transcribing companies in Johannesburg will send you a type of application form.This is not only to get all the correct business information but also to ensure that the quotation is fair and correct.
Without specific detail about the recording including length of recording, it is very difficult to provide an accurate estimation of costs.
Once the quotation is accepted, most TRANSCRIPTION services in Johannesburg will ask for a 50% deposit. This is standard procedure. If you are a first time client to the transcribing company , then they may ask for the final 50% payment before, or on, delivery of the transcribed documents.
Also keep in mind that there is a big difference in price if you include physical printing and binding.
It may also add to the length of time it takes to do the complete transcription service.
As you can see there are a few important things to keep in mind when deciding on transcription but once you are used to the procedures, this can go quite smoothly and the work can be delivered like clock-work. The important thing is not to be discouraged by the lengthy application process and not to simply take the first service on the list.Rather stick to it and you will find a transcribing service that can service your needs for years to come.
Also check whether the transcription companies also provide sound hire JOHANNESBURG services as well for the recording of the meeting.Some transcribing companies only do transcription, not recording.
